How to Eliminate Waste in Your Printing Processes?

Even as the world is moving towards digitization, there are industries that still need to print. Creating physical prints is vital for their operations and without paper-based documents they will simply cease to exist. These industries include government departments, private firms, law enforcement agencies, legal firms, media houses, and more.

While these industries can’t phase out printing once and for all, they can still eliminate waste from their printing processes. It is estimated that around 50% of all waste businesses generate is paper. This is why businesses need to reduce and if possible eliminate paper waste altogether. For this, organizations are incorporating modern print solutions and adopting sustainable practices.

Keep reading this article to learn how to eliminate waste in your printing process.

Top 6 Ways to Put an End to Wastage in The Printing Process

In the recent past, people had very little choice when it came to printers. However, today they can choose top-notch products that come with advanced functionality. With such functionality, businesses can monitor what they print. In addition, they can limit who in their staff can print and when they shouldn’t. With so many operational capabilities, organizations can truly upscale their printing functionality and reduce paper waste for good.

With that being said, let’s delve deeper to explore some ways to put an end to wastage in the printing process.

1. Get Quality Supplies and Consumables

One of the first ways to reduce wastage in the printing process is to get quality supplies and consumables. Print consumables and supplies play a huge role when it comes to waste. Getting supplies from unverified or 3^rd party vendors is risky. This is because such suppliers often offer customers unrealistic discounts and concessions. However, they cut corners on quality.

When you use after-market or unverified printer supplies, the results are often undesirable. The parts wear out quickly and the print quality is mediocre. In addition, such supplies result in misprinting and ink levels draining faster. This is why you should always get quality supplies and consumables from verified dealers. You can consult Xerox UAE registered partners to get authentic OEM printer supplies and consumables.

2. Boost Employee Awareness

One more way to reduce print wastage is to boost employee awareness. Employees often print documents regardless of the need or importance. Any document they find in their systems, they make a print for it and store it in the folders. However, many of these documents and folders keep lying in the storage for years.

This is why it is essential to boost employee awareness to reduce print wastage at work. Your HR department and team leads should educate existing and new employees to reduce wastage. In addition, the staff should be taught how to use print equipment correctly. When people know how to use a machine, they will make sure to use it correctly to reduce wastage.

3. Print Only When Necessary

Another way to reduce printing waste is to ensure that you print only when necessary. It has often been observed at the workplace that a printer keeps generating outputs. Whenever you pass by a printing device, it will keep rolling out pages.

Many people just print anything file they create or download. In addition, employees often print their personal documents and reports at the office. This not only promotes waste as many employees discard printed documents but also incur financial losses. This is why you must create an official policy to print only the necessary work documents.

Read also: How to Connect Canon Printer to Laptop Wirelessly

4. Reuse Paper and Print Duplex

An additional way to reduce print wastage is to reuse paper and print in a duplex. This is a great strategy when it comes to reducing paper and print wastage. Often people print for information that is of very minor use. They keep printing such documents and the paper rims deplete very quickly. Not only is this paper waste but it also incurs financial losses for organizations.

However, you can resolve this issue effortlessly. You can officially make effective policies at your office to reuse paper. The paper that has one side printed and one side blank should be reused for printing. In addition, if the documents are not of very high importance, instruct your staff to print them in duplex mode. This way a single paper would have two pages printed on it.

5. Procure Eco-Friendly Printers

Another great way to reduce print wastage is to procure eco-friendly printers. Older printer models not only generated more waste but also contributed to high energy consumption. These older machines wouldn’t turn off and kept running even when they weren’t used. The result was the printer wearing out quickly and bloated electricity bills.

In addition, these printers were hard to dispose of as they polluted the ground and environment. However, the newer printer lineup from renowned manufacturers like Xerox is extremely eco-friendly. Not only are these printers made from less toxic materials but they are also energy efficient. These printers save you a lot in terms of electricity, print costs, and low wastage.

6. Conduct Print Audit & Analysis

The last yet important way to reduce print wastage is by conducting a print audit and analysis. A print audit and analysis activity is done by professionals to analyze your company’s printing environment. This includes analyzing all the networked, local, direct, and IP-connected printers. This solution lets you generate a report of who is printing and where.

This way you can replace, relocate, repair, or dispose of inefficient or unused printers. In addition, you can monitor any redundant or irrelevant prints generated from specific machines. The reports gained can be used to remove inefficiencies and bottlenecks that cause print waste. You can contact Xerox UAE suppliers to conduct print and audit analysis to reduce costs and boost profits.

Read also: How to Connect Your HP Printer with WPS Pin

Eliminate Print Wastage to Boost Your Profits

As businesses grow their document-centric needs also multiply. In such a scenario, it is natural to print a high volume of output documents. However, printing irresponsibly can lead to wastage and high losses. This is not only unsuitable for your business but also damaging to the environment. However, with proper planning and the right hardware, you can eliminate print wastage. Consult a reputable supplier to acquire modern tools and devices for eliminating print wastage at work.